- Aiwatar da tsarin ƙungiya bisa ga manyan fayiloli da aka raba, faifai na ƙungiya, da kuma sabon fasalin Ayyukan Drive.
- Daidaita tsarin aiki ta hanyar haɗa Google Tasks, Calendar, da Sheets don cikakken bin diddigin abubuwan da suka faru da kuma wa'adin ƙarshe.
- Amfani da kayan aiki masu dacewa da ƙarin kari na asali don canza akwatin saƙon Gmail zuwa cibiyar umarni ta aiki.
Idan ka shafe ranarka kana tsalle tsakanin takardu, maƙunsar bayanai, da imel, ka san cewa kiyaye Google Drive ɗinka cikin tsari zai iya zama mafarki mai ban tsoro da sauri. Abu ne da ya zama ruwan dare a ƙare da fayiloli masu suna "final_version_v3_THIS_THIS" sannan a ɓata rabin safiya neman bayanin da ka rantse ka adana a cikin babban fayil ɗin da ya dace, amma wanda ya ƙare ya ɓace a wani wuri a cikin babban fayil ɗin.
Labari mai daɗi shine Google ya haɓaka yanayin muhallinsa don haka ba sai ka haukace ba. Ba wai kawai game da adana fayiloli bane, amma game da ƙirƙirar yanayin aiki inda sadarwa, wa'adin lokaci, da takardu za su kasance tare cikin jituwa. Ko kuna amfani da sabbin fasalulluka na asali ko ƙarin abubuwa masu ƙarfi, canza Drive zuwa cibiyar umarni yana yiwuwa gaba ɗaya.
Sabbin Ayyukan suna cikin Google Drive
Kwanan nan Google ya gabatar da wani fasali mai canza yanayin wasa mai suna Ayyuka. Ba kamar babban fayil na gargajiya ba, Project yana aiki azaman sarari mai haɗin kai inda ba kawai za ku iya haɗa fayiloli ba, har ma da zaren Gmail da tattaunawar Google Chat da suka shafi wani takamaiman shiri. Mafi kyawun ɓangaren shine cewa zaku iya haɗa waɗannan tattaunawar ba tare da motsa su daga wurin da suka fito ba , yana bawa kowane mai haɗin gwiwa damar fahimtar cikakken mahallin aikin ba tare da buƙatar kewaya ta cikin aikace-aikace goma daban-daban ba.
Wannan kayan aiki yana ceton rai ga hukumomin talla, masu ba da shawara, ko ƙungiyoyin tallace-tallace waɗanda ke kula da asusu da yawa a lokaci guda. Maimakon dogara ga tsarin ƙaramin fayil mara iyaka, Aikin ya zama babban wurin shiga , yana kawar da gogayya lokacin da sabon memba na ƙungiyar ya shiga kuma yana buƙatar haɓaka sauri.
Tsarin fayil da ajiyar haɗin gwiwa
Ga waɗanda har yanzu suna dogara da tsarin gargajiya, mabuɗin shine a bambance tsakanin "My Drive" da "Shared Drives." Duk da cewa na farko na sirri ne, raba faifai ya dace da ƙungiyoyi saboda fayilolin na ƙungiyar ne , ba mutum ɗaya ba, suna hana takardu ɓacewa idan wani ya bar ƙungiyar. Lokacin ƙirƙirar babban fayil ɗin aiki, yana da mahimmanci a sanya matakan shiga kamar "Contributor" ko "Editor" don tabbatar da cewa aikin ba a dakatar da shi ta hanyar izini da aka hana ba.
Domin ci gaba da sarrafa bayanai, ana ba da shawarar yin amfani da bincike mai zurfi na Drive , tacewa ta mai shi, nau'in fayil, ko ranar gyara. Idan kana buƙatar motsa takardu da yawa, ka tuna cewa za ka iya jawo su kai tsaye ko amfani da zaɓin "Matsa zuwa", koyaushe tabbatar da cewa ƙananan fayiloli sun gaji izini daidai don guje wa raunin tsaro.
Daidaita ayyuka da jadawali tare da Wurin Aiki
Duk da cewa Google ba shi da manhajar "rufe" ta gudanar da ayyuka kamar Asana, haɗakar kayan aikinta tana da ƙarfi sosai idan aka tsara ta daidai. Google Tasks ita ce babbar injin; tana ba ku damar ƙirƙirar jerin ayyuka na musamman da kuma rarraba manyan abubuwan da za a iya aiwatarwa zuwa ƙananan ayyuka. Domin wannan ya yi aiki, yana da mahimmanci a sanya kwanakin ƙarshe , domin waɗannan suna aiki tare ta atomatik tare da Google Calendar, suna sa a ga abubuwan da suka faru a bayyane a kallo ɗaya.
Don ƙarin ingantaccen bin diddigi, Google Sheets shine zaɓin da aka fi so. Kuna iya tsara mai bin diddigi na musamman tare da ginshiƙan matsayi (Ba a Fara ba, Ana Ci gaba, An Kammala) kuma ku yi amfani da tsarin sharaɗi don ƙwayoyin su canza launi bisa ga ci gaba. Idan aikin yana da rikitarwa, zaku iya aiwatar da ginshiƙan Gantt na asali ko amfani da ƙa'idodin sanarwa don karɓar faɗakarwa ta imel duk lokacin da wani ya sabunta aiki.
Inganta yanayin halittu tare da kayan aikin waje
Wani lokaci, fasalulluka na asali ba su da kyau, musamman idan ana maganar ganin ƙungiya. Wannan shine inda kayan aiki kamar TasksBoard ke shigowa , suna canza jerin Google Tasks zuwa allon Kanban na gani. Wannan yana ba ku damar jawo ayyuka tsakanin ginshiƙai da raba jerin a ainihin lokaci tare da wasu masu amfani - wani abu da Tasks ba ya yi a asali. Ita ce mafita mafi kyau ga waɗanda ke son ƙarfin allon gani ba tare da barin yanayin Google ba.
Wani madadin kuma shine Gmelius , wanda ke haɗa gudanarwa kai tsaye zuwa Gmail. Yana canza akwatin saƙonka zuwa cibiyar tsakiya inda zaka iya mayar da imel zuwa katin aiki da dannawa ɗaya. Ta hanyar ƙara bayanan sirri zuwa zaren imel da aka raba, ƙungiyarka za ta iya daidaitawa a ciki kafin ta mayar wa abokin ciniki martani, wanda hakan ke rage yawan tarin imel na CC da BCC.
Haɗin kai na musamman da ayyukan aiki na ci gaba
Ga waɗanda ke aiki a cikin ƙira ko yin samfuri, kayan aiki kamar Moqups suna ba da damar haɗin hanyoyi biyu tare da Drive. Kuna iya ƙirƙirar ayyukan ƙira kai tsaye daga menu na "Sabo" a cikin Google Drive ko fitar da firam ɗin waya ɗinku azaman PDF ko PNGs kai tsaye zuwa manyan fayilolinku. Wannan haɗin yana tabbatar da tushen gaskiya guda ɗaya kuma yana hana ƙungiyar yin aiki akan tsoffin sigogin ƙira.
Idan tsarin aikin ku ya fi fasaha, ku tuna cewa Ayyukan Google Cloud Suna aiki a wani tsari daban, suna aiki a matsayin kwantena na sabis da kuma na'urorin biyan kuɗi. Waɗannan suna buƙatar takamaiman izini kamar resourcemanager.projects.create kuma a ba da damar ware albarkatu gaba ɗaya, wanda yake da mahimmanci ga waɗanda ke haɓaka aikace-aikacen da ke amfani da Google Workspace APIs.
Kwarewa wajen gudanar da ayyuka a cikin wannan yanayin yana nufin sanin yadda ake haɗa tsarin Drive na tsari, ƙarfin Ayyuka da Kalanda, da kuma ƙarfin ƙarin abubuwa waɗanda ke cike gibin gani. Ta hanyar haɗa takardu a tsakiya, haɗa sadarwa daga Gmail da Chat, da kuma amfani da allunan gani ko maƙullan bayanai na atomatik, kowace ƙungiya za ta iya kafa tsarin aiki na ƙwararru, mai iya daidaitawa, kuma mai inganci ba tare da buƙatar siyan software na waje mai tsada ba.